Follow the steps below to edit or add your program assessment data. For more information about assessment or for assistance with WEAVEonline, please email the WEAVEonline Administrator at weave@tcu.edu.
1. Access WEAVEonline at https://www.weaveonline.net/subscriber/tcu/
2. Your WEAVEonline ID should have been sent to you by email. If you do not have it, contact weave@tcu.edu. Once you have your WEAVEonline ID, you will need to get a password.
3. Browser Information for Mac Users - The browsers that fully support WEAVE on a Mac are Firefox 1.0 or higher, Mozilla 1.7 or higher and Safari 1.0 or higher.
4. The WEAVE Home page is a blue-bordered Administrative Workspace, with a dashboard-style layout that provides at-a-glance summaries and other useful information. Verify your name and note the year 2006-2007. The Status Snapshot gives the data entry status overview of all your programs. Click on Detailed Report to display status information for each assessable program.
5. Select a program for adding or viewing assessment information. The Overview page for that program displays within a magenta-bordered Program Workspace. This Program Overview page serves as a data entry status page. It includes an updated glossary of terms under help (top right labeled Help).
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6. Select the Mission tab on the left menu to review the program mission statement. Click the Add button to add the program’s Mission statement if one does not exist, or select the Edit button to update an existing Mission Statement. Once the Mission Statement has been Added or Edited click Yes or No under Data Entry Completed (No is the default). Click Save to save your Mission Statement to the WEAVEonline database. NOTE: Always save at least every 30 minutes!
7. Select the Outcomes/Objectives tab on the left menu to review the program’s Outcomes/Objectives. Click the Add button to add a new Outcome/Objective, or select the Edit button next to an existing Outcome/Objective to update. After the Outcomes/ Objectives have been Added or Edited click Yes or No under Data Entry Completed (No is the default). You can choose to connect your outcome to general education, or strategic planning. The institutional priorities tab is working, but will be modified – so until later notice, don’t use this tab.
8. Select the Measures tab on the left menu to review existing Measures and relate these Measures to your Outcomes/ Objectives. Click the Add button to add a Measure, or select the Edit button next to a Measure to update. Once the Measures have been Added or Edited click Yes or No under Data Entry Completed (No is the default).
9. Once you have completed assessment using a given Measure, please add your Findings. Select the Measures tab on the left menu to review existing Measures. On the Summary of Measures and Findings page, locate a Findings link below each measure. Click Add Findings or Edit Findings to add or update the findings for each measure.
10. After you review findings, select the Action Plan tab on the left menu to plan actions. Formulate actions when you want to improve performance. If assessment shows that you are not meeting target performance levels, take action! Click the Add button to add a new Action, or select the Edit button next to an existing Action to update. Remember, these are actions that you plan to take in the future, not reports of actions already taken.
11. At year’s end, select the Analysis tab on the left menu to add summary comments for this assessment cycle. Click the Add Analysis link to add or edit your analysis narrative.
12. Select the Tracking tab to update information on actions planned in previous assessment cycles. This new module helps you create an accurate record of assessment-indicated actions taken over time by your program. “Closing the loop” – acting to improve performance after reviewing results – is important to a program’s vitality. The Summary of Action Tracking page displays year of origin and that year’s action plan number for each entry. Select Edit to update a planned action and indicate the implementation status of this action. Each planned action is Current until its status is changed. As this is the first year, tracking is not yet available. This will be able to be used next year when data is in the database.
NOTE: You can use the optional Comments field to record a full description of what happened as a result of the action.
13. Mapping and Feedback modules – coming soon!
14. Select the Reports tab on the left menu to view/print reports for your program. Click on the link for the desired report. You can export to Microsoft Word from the Detailed Assessment Report by clicking on the Export button within that report. The Data Audit reports allow you to do a quick self-check on whether you have Measures Needed for any Outcomes/Objectives, Findings Needed for any measures, or Actions Needed as a result of any findings.
1. Adding a New Person - Select the People & Programs tab on the left menu in the blue-bordered Administrative Workspace to view or add people in WEAVEonline, update your own name, phone number, and email, or give people read-write or read-only access to your programs. Click on People List to see all those added into the WEAVEonline system. Click on the Add Person link to add a person and input all requested information. Choose whether the added person will be a Data Manager (can input new information) or a Reviewer (can only read information). Once the person is added, click again on the People and Programs tab. On the right side of the screen, click on the people icon under Options. And Add People screen will pop up and you should then click on the box next to the new person added and click on either the Write or Read button for that person’s status within your program. Click Add and that person should now be added to your list. You will need to send this new person information on getting into the system (see steps 1 – 3 in the above section).
2. Select the Messages tab on the left menu in the blue-bordered Administrative Workspace to draft an email and send it to one or more people in your assessment area(s). You can also draft and send a message to those who have access to certain WEAVEonline programs in your area.
3. Select the Reports tab on the left menu in the blue-bordered Administrative Workspace to run reports across two or more programs. Select a specific report from the first column, then select the programs you want included in that report. When you are ready to run the report, click Go!
4. Once we have additional years of working within the WEAVEonline system, we will have data that is archived. That data can be accessed by clicking on the Archives tab on the left menu in the blue-bordered Administrative Workspace.
5. Select the Search tab on the left menu in the blue-bordered Administrative Workspace to search across all of your programs for a particular keyword or to find programs with new data entry on or after a selected date.
6. If you have questions or problems with any aspect of WEAVEonline, contact weave@tcu.edu.